FIVE TIPS TO PLANNING THE PERFECT OFFICE HOLIDAY PARTY

PRINCETON, N.J., NOVEMBER 2002-If the thought of organizing another office holiday party leaves you feeling like the Grinch, here is some expert advice for planning a celebration that will capture the true spirit of the season.

Tip # 1: Think 'outside the cubicle' when choosing a location.

While planning a party in the office may seem cost-effective, it will be tough for employees to get in the holiday spirit when computers and piles of work surround them. Instead, move your party to another, more festive location. "Use your imagination when choosing the venue," suggests Kate Kaeli, partner of kma events. "In addition to banquet halls, hotels and restaurants, consider hosting your party at a museum, winery, theater, art gallery, ice-rink, or other non-traditional site." Remember, holiday parties for your staff are fully tax-deductible.

Tip # 2: Don't get stuck out in the snow-plan early!

Experts recommend starting early with holiday party plans, as prime locations and dates are often reserved months in advance. But, if you have flexibility, such as a weeknight instead of a weekend, or choose a brunch over a dinner, you may still have plenty of options. Calling venues in November may also put you in line for cancellations on prime locations. For parties held at the home or the office, you should choose your caterer at least four to eight weeks in advance.

Tip # 3: Keep the peace.

Make sure employees understand who is invited to the holiday party. If the event is scheduled for the afternoon, it's understandable if it's an employee-only affair. However, if it's an evening event, allowing your staff to bring their spouse or a guest will go a long way. A weekend brunch may be the perfect setting if you're planning a family event that includes children. Whichever you choose, be sure to word it clearly on the invitation to avoid any potentially uncomfortable situations.

Tip # 4: Decks the halls, strike up the music, and plan some fun.

"Your holiday party should be a celebration that employees look forward to each year," says Alison Donald, partner of kma events. "Including festive decorations, great music and fun activities into your plans will make for a more memorable event." Whether it's a scavenger hunt, karaoke competition or gift exchange, always have a game or activity to keep the party going. If your event is a family affair, be sure to plan extra-special activities (like pictures with Santa), refreshments and gifts for your youngest guests.

Tip # 5: Be responsible.

When making a decision about whether or not to serve alcohol at your holiday party, consider your company policy as well as the time of day and guest list. If you do choose to serve alcoholic beverages, make sure your caterer has a liquor license, liability insurance and a staff trained in alcohol awareness. Depending on the circumstances, you may also want to set up a designated driver car pool or block rooms at a nearby hotel for guests coming from out of town.

When planning your office holiday party, always keep in mind that it's an opportunity to show appreciation for your employees. A successful party can boost company morale, say thank you and celebrate the spirit of the season all at once. For more information or assistance in planning your holiday celebration, call kma events at (609) 924-1440 or visit www.kmaevents.com.